Secretary to the Treasury, Evans Chibiliti, has revealed that K700 billion State cash meant for development is lying idle in commercial banks because controlling officers have failed to apply the funds for development purposes.
“We shall hear a perverse situation where commercial banks are lending Government’s own money back to Government and the immediate impact of this is to complicate the conduct of monetary policy by the central bank and increase the cost of contractual works due to late payments,†Mr Chibiliti said.
Speaking at a two-day controlling officers’ review workshop on strengthening treasury and financial management at Mulungushi International Conference Centre in Lusaka yesterday, Mr Chibiliti said it was disheartening to note that implementation of measures aimed at controlling such situations had not been sustained.
“The central bank governor has informed the Ministry of Finance and National Planning that once more, the Government was holding close to K700 billion in the commercial banks. We must devise and agree sustainable solutions to this problem,†he said.
He said Government was unable to pay salaries and meet contractual obligations on time because of cash shortage yet its billions were lying idle in banks.
Regrettably, the Government was not earning any interest on the idle cash in commercial banks because the money was held in “clearing accounts in balance and mirror accounts.â€
He called for remedial measures to control the situation.
He also invited the Director-General of the Zambia National Tender Board to speak to controlling officers at the workshop following observations that one of the major reasons permanent secretaries were carrying such large balances of idle funds was the stringent tender procedures they had to satisfy to authorise large payments.
He also called for prudent management of public resources in order to reduce the increasing audit queries from the Auditor-General.
“I want us to embrace the view that the Auditor-General is our ally and her work is intended to complement ours by bringing to our attention areas of our financial management which need strengthening,†he said.
He appealed to controlling officers not to be defensive on audit queries but reflect on the concerns raised and respond with operational measures that could constructively address weaknesses.
Meanwhile, Secretary to the Cabinet, Joshua Kanganja, directed permanent secretaries to put in place measures aimed at reducing audit queries and mismanagement of public resources.
Dr Kanganja observed that there had been frequent concerns by oversight institutions regarding the abuse, misapplication, mismanagement and outright misappropriation of public resources.
“In all these instances there is a controlling officer who authorised a payment to be made for such shoddy work…in all such cases, there is a controlling officer who has allowed a situation where work has been certified as complete and having met the stipulated standard for payment to be effected,†he said.
He directed the Secretary to the Treasury to ensure that disciplinary provisions under Part Four of the Public Finance Act Number 15 of 2004 were enforced.
Controlling officers were custodians of public resources who should spearhead the development of the country and safeguard the interests of all citizens.
He appealed to them to cooperate with the Office of the Auditor-General, saying its efforts helped to strengthen treasury and financial management and implementation of programmes outlined in the Fifth National Development Plan.
Auditor-General, Anna Chifungula, and three parliamentary committee chairpersons: Charles Milupi (public accounts), Godfrey Beene (estimates) and Request Muntanga (Government assurances) attended the workshop.
Drug Enforcement Commission commissioner, Ryan Chitoba, and Zambia Revenue Authority Commissioner-General, Chriticles Mwansa, also attended the meeting.