The Ministry of Finance has admitted that there were errors on the January pay slips for civil servants which it said was caused by a technical glitch.
Some civil servants have complained that there were some strange deductions on the January salaries with some reporting to have lost as much as K1, 500.
But Ministry of Finance Spokesperson Chileshe Kandeta said the government has noticed errors in the payroll for January, 2018 following the implementation of 2018 terms and conditions of service.
Mr Kandeta said government is thankful that some affected officials have also reported the errors to their parent Ministries.
“According to preliminary findings, there was a technical dysfunction in processing the January, 2018 salaries for public service workers. This triggered overpayments among some judiciary workers and underpayments related to combat allowances for some officers under the police service,” Mr Kandeta explained.
He said a team comprising officials from the Office of the Accountant General in the Ministry of Finance and the Payroll Management and Establishment Control Office at Cabinet Office has since been constituted to trace all the “fault lines” in the payroll and immediately implement corrective measures.
“In the case of the police service, all deductions made in error will be paid in full. For staff under the judiciary, corrective measures will also be undertaken in line with the 2018 approved terms and conditions of service,” he said.
“While making efforts to remedy the situation, the Treasury appeals to all accounting and payroll management staff to conduct verification checks on the payrolls of their respective Ministries, Provinces, and Other Spending Agencies so that the integrity and proper functioning of the Payroll Management and Establishment Control System is ascertained,” Mr Kandeta said.
“The inconvenience caused by the system dysfunction is regrettable, however, the Office of the Accountant General in the Ministry of Finance and the Payroll Management and Establishment Control Office at Cabinet Office are working tirelessly to correct the situation and restore the smooth running of the payroll.”